Do you need to hire St. Louis office movers? If you’ve been assigned to plan your company’s move, you are quickly realizing that planning an office move in St. Louis is a major project for any organization. Your equipment, products, data security, employee productivity, and morale all depend on a smooth move.
That’s why choosing the right St. Louis office movers is so important. The right St. Louis office moving companies will protect your assets, support your team, and guide you through every step of a smooth move.
We created this St. Louis office moving guide to help you far beyond moving day. We will dive into the details of office moving in St. Louis, including how to choose a new office location, vendors, timelines, and finding the right St. Louis office movers for you. Whether your company is moving within downtown St. Louis or expanding into a suburban office park, let’s start planning.
Choosing a New Office in St. Louis
Before you hire St. Louis office movers, you need to choose the right space for your company’s growth and future. Use this checklist to evaluate your options:
Office Location
Your office’s St. Louis location impacts employee commutes and how easily customers can reach you. When considering neighborhoods in St. Louis like Downtown, Clayton, Creve Coeur, Chesterfield, Maryland Heights, or into the suburbs, think about how each area fits your workforce, clients, and the type of talent you want to attract. Choosing the right location influences retention, recruiting, business visibility, and your company’s brand.
Office Square Footage
Choose a St. Louis office space with sufficient space to allow your team to work comfortably now and provide room to grow. Think about more than just desks. Consider meeting rooms, collaboration areas, storage, equipment needs, and any specialized spaces like labs, warehousing, kitchens, or manufacturing zones. Planning for future growth now can help you avoid expensive moves later.
Facility Employee Amenities
Amenities can have a big impact on employee satisfaction and productivity. Features like fitness centers, cafeterias, outdoor seating, or nearby dining options help make your company a more enjoyable place to work. These perks can also help you stand out when hiring.
St. Louis Office Infrastructure
Your building’s infrastructure is just as important as its layout. Check the reliability of the internet and IT systems, the quality of heating and cooling, the availability of security services, and how quickly maintenance responds. Good building amenities keep your business running smoothly from the start.
Office Vibe
Your office space should match your company’s culture and goals. For example, a modern glass and steel tower gives a different impression than a creative loft or a suburban campus. Think about the message you want to send to clients and employees, and whether the office space supports that image.
Office Furniture
Some offices are fully furnished, while others need a complete build-out. Assess the furniture you already have, determine what will fit in the new space, and identify what you need to purchase. These decisions impact your budget, timeline, and the look of your new office.
Cost
Besides rent, remember to include utilities, parking, build-out costs, maintenance fees, any needed renovations, and costs for amenities that are not included. A space that appears affordable at first can become costly once all the expenses add up. Having a clear office moving budget and avoid surprises.
Office Space Lease Terms
Lease length, renewal options, and landlord responsibilities all affect your flexibility. Check cancellation policies, repair obligations, and any rules that could impact future growth or downsizing. A well-negotiated lease protects your business.
Top St. Louis Office Buildings
If you’re considering office moving in St Louis, these major buildings are some of the most sought‑after:
Deloitte Building – 100 S. 4th St.
The Deloitte Building is a top Class A tower. Companies choose it for its professional setting, high-end finishes, and impressive lobby. This is a good choice for corporate headquarters or growing teams that need flexibility.
US Bank Plaza – 505 N. 7th St.
US Bank Plaza is one of downtown’s largest office towers. It has modern amenities and is close to major transit routes. Its central location is great for companies that want visibility and easy access to downtown St. Louis.
10 South Broadway – 10 S. Broadway
This St. Louis office building has great views of the Arch. Its central downtown location offers companies a prestigious address. Work near hotels, restaurants, and entertainment venues to attract employees and host clients.
Shaw Park Plaza (Clayton)
Shaw Park Plaza is one of the area’s most popular office towers in the center of Clayton. It has upscale finishes and is close to top dining and shopping. Many professional services firms prefer this location.
Forsyth Pointe (Clayton)
Forsyth Pointe is the newest Class A office development in the area. It offers modern amenities, stylish architecture, and features like rooftop terraces.
Top St. Louis Office Parks
If your company needs a suburban campus, consider these major St. Louis office parks:
Westport Plaza (Maryland Heights)
Westport Plaza is a large suburban office center where office space is alongside restaurants, hotels, and entertainment. Easy highway access makes it a good choice for companies that want convenience and many amenities.
Creve Coeur Corporate Corridor
This area has many Class A and B office buildings, medical offices, and corporate headquarters. Its central location and proximity to top neighborhoods make it popular with established businesses.
Chesterfield Corporate Center / Wildhorse Village
Chesterfield is growing as a major business hub, with modern office parks, plenty of parking, and easy access to retail and housing.
St. Louis Office Moving Companies and Other Vendors You Will Need
A successful move takes more than just St. Louis office movers. Here is a checklist of vendors you will need to accomplish office moving in St. Louis, and to settle into your new space.
Commercial Realtor
A commercial realtor helps you find the right space, negotiate lease terms, and avoid costly mistakes.
St. Louis Office Moving Company
Your St. Louis office movers take care of moving furniture, equipment, and technology. Specialized St. Louis office moving companies reduce downtime and keep your assets safe. Expert office movers even offer disposal, furniture installation, warehousing, and other helpful services.
Office Space Planner / Architect / Interior Designer
Depending on the office space you choose, you may need these types of professionals to design your layout and create a workplace that supports productivity and company culture.
Office Renovation Construction Team
If your new office needs build-outs or changes, an efficient and high-quality construction team is critical to get the space ready on time and on budget.
Office Furniture Seller
If you need new workstations, cubicles, conference tables, or office chairs, an office furniture vendor will have a selection for any style or budget.
Office Furniture Installer
Installers put together your new office furniture based on your floor plan. Some St. Louis office moving companies offer this service.
Disposal and Shredding Services
When you move out of your office space, you will need to securely get rid of old furniture, documents, and equipment that you won’t need in your new office.
St. Louis Office Moving Project Manager
Depending on the scope of your move, you may need to outsource an office moving project manager to organize all these timelines, vendors, and logistics to keep your move on schedule.
Commercial Signage Vendor
From branding on your building to directory signage that helps employees and visitors find their way, moving offices requires a lot of signage.
IT and AV Installer
These specialists set up networks, servers, conference rooms, and communication systems so your team can get to work right away.
Office Cleaners
Cleaning teams get your new space ready before you move in, and prepare your old office to be turned over to your landlord. Depending on where you move, you may need to inform your regular office cleaners of your move, or hire new ones.
Landscaping
If your building has outdoor areas, landscaping vendors keep the outside looking good and create a welcoming feel. This vendor may be included in your lease, or you may need to inform your landscapers of a change of address, or hire new ones.
HVAC Vendor
Keep your heating and cooling systems working properly. If this service isn’t included in your lease, you will need to inform your current vendor or find a new one.
Telecom Services
Telecom vendors will set up your phone systems, internet, and connected systems in your new office.
Security
If security isn’t provided by your landlord, you will need to set up access controls, cameras, and alarms, and maybe hire ongoing security personnel to protect your people and property.
Questions to Ask St. Louis Office Movers
Asking the right questions will help you evaluate St. Louis office moving companies and help you find the right vendor for your office moving needs.
What is the St. Louis office moving quote based on?
What is the pricing and rate structure for the office move? What is the scope that the St. Louis office mover’s quote was based on, and how will the pricing change if the scope changes?
What is your plan for the move?
Compare St. Louis office movers’ plan for the move. How many days will the move take, and how many trucks and crew members will they send each day? The best office movers will move more quickly for less downtime for your organization.
Who will manage the office move on-site? What is their experience?
Determine the experience and expertise of the company and the office moving manager who will run the move.
Do you offer disposal, furniture installation, or crate rental?
When St. Louis office movers offer additional services, it is an indicator of their expertise. Running these additional office moving services through one vendor will also make the process, pricing, and timeline more efficient.
How will you guide our employees to pack?
A good St. Louis office moving company will guide your employees through the packing process. They may provide instructions, pre-move training, and packing supplies.
What is your plan for moving fragile items and technology?
Determine if your St. Louis office mover has the expertise and equipment to move the IT equipment, services, and special items that need expert handling. This question also pertains to fragile equipment and high-value items.
How will you protect the building and property?
The best St. Louis office movers use protection to prevent damage to walls, floors, elevators, and furniture.
What happens if something is damaged?
Understand the process if there is any damage to your belongings or the property. A good St. Louis office mover will offer options to provide peace of mind and prevent issues with your landlord.
Can you provide proof of insurance and licensing?
Make sure your St. Louis office mover is legitimate.
Office Moving Timeline & St. Louis Office Moving Services Checklist
Use this timeline to plan all the St. Louis office moving services you will need and plan all the details for a smooth relocation.
12–18 Months Before the Move: Define internal roles and goals
Determine the goals of the new office space. Project company growth in the next 5-10 years and the characteristics you need in the office space to reach those goals. Assign internal roles for decisions, communication, and vendor coordination.
12–15 Months Before: Contact a commercial realtor and tour spaces
Start looking at options for new commercial and office spaces.
9–12 Months Before: Sign new St. Louis office lease
Give yourself enough time for renovations, permits, and planning.
9–12 Months Before: Notify current landlord
Make sure you meet notice and lease cancellation requirements.
9–12 Months Before: Apply for permitting and licensing
Depending on your industry, moving spaces may require you to re-acquire your permits and licenses, or obtain new ones.
9-12 Months Before: Hire renovation vendors
If your space needs renovation before moving in, make sure you budget time in the construction and design work to account for possible delays.
6–9 Months Before: Notify employees
Notify your employees with plenty of notice to set expectations and ensure satisfaction with the move.
4-6 Months Before: Hire St. Louis office movers
Book your St. Louis office movers early so they can help you plan your move.
3–5 Months Before: Plan space, seating, and workstations
Determining your layouts will help you plan for moving, furniture, and IT needs next.
3-5 Months Before: Plan IT infrastructure
Hire a vendor to help you plan cabling, server rooms, and network needs.
3–5 Months Before: Purchase furniture and equipment
Order your furniture early to prevent delays.
2–3 Months Before: Notify vendors and clients
Set proper expectations for your clients and ensure continuation of services.
2–4 Months Before: Hire new vendors for the new space
If your new office needs different vendors, or if your landlord doesn’t supply certain services, arrange cleaning, security, landscaping, and other necessary services.
1–2 Months Before: Announce move on social media
Create excitement and set proper expectations for your customers and partners.
1–2 Months Before: Employee pre-move training
Bring in your St. Louis mover to show your staff how to pack their workspace and set expectations for the moving process.
1 Month Before: Back up data and servers
Make sure important information is backed up before moving equipment.
1 Month Before: Schedule deep cleaning
Get both your new space ready and your old space set to your landlord’s expectations.
Moving Day
It’s the big day! Your St. Louis moving company will transport and set up your new office. This could take place over several days or weeks, depending on the size of your organization.
Move Day or Next Day: Walkthrough of old and new space
Check that everything meets your expectations, and note any damages or problems.
1 Day After Move: Provide first‑day guide
Make the first day in the new office special. Celebrate the new space, give employees a tour, and provide a guide to the access, IT, amenities, and local area.
1 Week After Move: Change address with institutions
Update your address with banks, licensing offices, vendors, and government agencies.
1 Week After Move: Announce the move to the public
Share the move on social media, plan a launch party, send press releases.
1 Week After Move: Update website and marketing materials
Update your website, online directories, digital, and printed marketing materials with your new address.
Guardian Relocation: The Best St. Louis Office Movers
Just like this guide takes care of every detail, Guardian Relocation will treat your St. Louis office moving experience the same way.
Guardian Relocation is the trusted St. Louis office mover for businesses of all sizes. Our crew handles complex commercial moves, technology relocations, furniture installation, project management, and full-service office moving. Explore our full range of office moving services in St Louis here:
Moving your office in St. Louis does not have to be stressful. With good planning, the right vendors, and the right St. Louis office movers, your organization can move smoothly into a space that supports your growth and your team.
If you are looking at St. Louis office moving companies, Guardian Relocation is ready to help. Schedule a consultation and see why so many businesses trust us as their St. Louis office movers.